Vendors
The vendor area will span four massive halls with free passage between them; every vendor will have great opportunities for display! Obviously there will always be some premium locations that tend to book first -- so it is not too early to submit your reservation as soon as possible.
The added bonus of reserving your table(s) early: before January 1st 2009 the cost per table for the first three tables is just $100 - after January 1st the price will increase to $125 per table. Additional tables are $85 each before January 1st, and $110 thereafter.
Reservations for vendor tables will be taken either through the website (paypal) or via the mail, on a first come, first served basis. Once a vendor contacts the vendor coordinator, Jason Holt vendors@ipmsusa2009.org, and asks for a table(s) a temporary hold will be placed on the number of tables they requested. Once payment and a signed contract is received, the vendor coordinator will contact you to discuss the exact table location that fits your need. Tables are 6 feet long by 30 inches wide and the fee includes chairs; please indicate the number of chairs desired. Vendors will receive three vendor admission badges plus one additional badge for every four additional tables, which are required for general access to the venue. Additional badges may be purchased for $5.00 each and are good for the duration of the convention. No one will be admitted to the convention without a badge.
Local Sales Permit Required
IT IS THE VENDOR'S RESPONSIBILITY TO OBTAIN AN OHIO TRANSIENT
VENDOR'S LICENSE THROUGH THE STATE OF OHIO ATTORNEY GENERAL'S OFFICE
PRIOR TO THE SHOW. An application for the license is
available here.
Raffle Donations
As you know, the success of any raffle is in large measure a due to the generous contributions of vendors. This is a good deal for both of us -- we receive some great raffle prizes and you get free advertising and we strongly encourage you to attach a business card or sticker identifying your business with each raffle prize. Get more information.
Sponsorship Opportunities
There are several excellent sponsorship opportunities available as well -- There is sponsorship information available
2009 IPMS/USA Convention Vendor Registration Packet
.PDF file (Adobe Acrobat® - compatible
format)
The vendor area will be available for set up starting 8:00am August 19th. The convention will open at 2:00pm. The halls open near the loading docks. Dollies and hand trucks will be available on-site. If you will arrive at a later time, please inform the Vendor coordinator. Also, if you have special offload requirements, please make these known as well.
Vendor Participation In Convention Activities. We have lots of exciting activities planned for the four-day Convention, and we want our vendors to have as much fun as the contest registrants! To that end, we have devised a Vendor Registration Form which is available in the vendor package.
Room Layouts
Room Layout maps are included in the vendor package above.
Utility requirements.
If you require access to electrical outlets there will be an additional fee. If ordered early, the fee will be $100 for 110V and if ordered on the day of the show, the fee will be $125; this fee covers the entire show. You pay the convention, and we make a bulk payment to the Convention Center. Please note that this is an agreement between the Hyatt Regency/Convention Center and your business. Please indicate on the form above if you require power and the vendor chairman will discuss the details with you.
Other services/fees:
Wired/wireless internet access
You must contract separately with the convention center for this service. There are two forms required, a credit approval, and the order form.
Refund Policy:
Refunds will be made if the tables can be resold, and are at the sole discretion of the 2009 IPMS/USA National Convention Staff. NO REFUNDS WILL BE OFFERED FOR CANCELLATIONS WITHIN 30 DAYS OF THE CONVENTION.
